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GB/T 1.1-2020Directives for standardization - Part 1: Rules for the structure and drafting of standardizing documents (English PDF)

标准化工作导则第1部分：标准化文件的结构和起草规则

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Issued by

State Administration for Market Regulation; Standardization Administration of China

Level / Type

National · Recommended

Issue date

March 31, 2020

Implementation date

October 1, 2020

Scope

GB/T 1.1-2020 is the English-translated version of 标准化工作导则第1部分：标准化文件的结构和起草规则.

GB/T 1.1-2020 is the Chinese national standard on directives for standardization - part 1: rules for the structure and drafting of standardizing documents, in the field of generalities, terminology and documentation. The /T suffix marks it as a recommended standard: it is not compulsory by itself, but it becomes binding as soon as a contract, a tender or a customer specification calls it up - which in practice is how most foreign buyers meet it. It was issued on 31 March 2020 by the State Administration for Market Regulation; Standardization Administration of China, and has been in force since 1 October 2020. Classification: ICS 01.120, CCS A00. This page is published from the official record of the standard held by the Chinese standards administration: the identification, the dates, the classification and the issuing body are taken from there. The clause text, the tables and the numeric limits are in the document itself, which is delivered complete in English translation.

Document preview — GB/T 1.1-2020

National Standard of the People's Republic of China

ICS: 01.120
Classification: A00

Issued by: State Administration for Market Regulation; Standardization Administration of China

1 Scope
2 Normative references
3 Terms and definitions
3.1 Document
3.2 Document structure
4 Type of document
5 Goal, principle and requirement
5.2 The principle of drafting the document as a whole or divided into parts
5.3 Selection principles of normative elements
5.4 Expression principle of document
5.5 General requirement
6 Document name and structure
6.1 Document name
6.1.2 Selection of optional elements
6.1.4 Word selection
6.1.4.2 In addition to complying with the provisions of 6.1.2.2c), the
6.2 Structure
6.2.2 Element
7 Drafting of divisions and subdivisions
7.1 Part
7.1.1 Division of part
7.3 Subclause
7.5 Lists
8 Drafting of element
8.5 Scope
9 Expression of element
9.4 Text
9.4.2 Use of common words
9.4.3 Full name, abbreviation and acronym
9.4.4 Representation of numbers and values
9.5 Quotes and prompts
9.6 Annex
99 Index...

1 Scope

This Document establishes the structure of standardizing document and the general principles and requirements for their drafting. It also specifies the rules for the drafting and expression of document names, levels, elements, and the format of document layout. This Document is applicable to the drafting of national, industry and local standardization documents. The drafting of other standardizing documents can refer to this Document. NOTE. Without causing confusion, the "standardizing document" in this Document are simply referred to as "documents".

2 Normative references

The following referenced documents are indispensable for the application of this Document. For dated references, only the edition referenced applies. For undated references, the latest edition of the referenced document (including any amendments) applies.

GB/T 321, Preferred numbers - Series of preferred numbers

GB/T 3101, General principles concerning quantities, units and symbols

GB/T 3102 (all parts), Quantities and units

GB/T 7714, Information and documentation - Rules for bibliographic references and citations to information resources

GB/T 14559, Symbols and units of variant quantities

GB/T 15834, Use of punctuation marks

GB/T 15835, General rules for writing numerals in publications

GB/T 20000.1, Guidelines for standardization - Part

3 Terms and definitions

For the purposes of this Document, the terms and definitions defined in GB/T 20000.1 as well as the followings apply.

3.2 Document structure

3.2.1 structure position and arrangement order of levels, elements, appendices, figures and tables in the document

3.2.2 main body part from the scope of the document to the content in the printing area before annex

4 Type of document

4.1 There are a large number of standardizing documents with a wide range. According to different attributes, documents can be classified into different types. China's standardizing documents include standard, standardizing technical document, and a certain part of document. International standardizing documents usually include standard, technical specification (TS), publicly available specification (PAS), technical report (TR), guide (Guide), and a certain part of the document.

4.2 Confirm that the type of standards can help drafters to draft standards with better applicability. According to different attributes, the standard can be divided into different types.

5 Goal, principle and requirement

5.1 Goal and general principle The goal of document drafting is to make the document provide a framework for future technological development by specifying clear, accurate and unambiguous terms, which is understood and easy to apply by professionals who have not participated in the document drafting, so as to promote trade, exchange and technical cooperation.

5.3 Selection principles of normative elements

5.3.1 Standardizing object principle The principle of standardizing objects refers to the need to consider the relevant content of standardizing objects or fields when drafting documents, so as to confirm whether the object to be standardized is product / system, process or service or content related to a certain field; whether it is complete standardizing object, or an aspect of standardizing object, so as to ensure that the content of normative elements is closely related to the object or domain of standardization. The standardizing object determines the object category of the drafted standard [see 4.2a)]. It directly affects the composition of the normative elements of the document and the selection of its technical content.

5.4 Expression principle of document

5.4.1 Principle of consistency Within each file or between parts of a file divided into parts, the structure and expression of elements should be consistent. To this end.

5.5 General requirement

5.5.1 When drafting a document, the expected structure of the document (see 6.2) and the internal relationship shall be determined based on the selection of normative elements.

5.5.2 In order to improve the applicability and application efficiency of the document and ensure the timely release of the document, the draft documents at all stages of the drafting work are based on the drafting rules in accordance with the provisions of this Document.

5.5.3 The document shall not stipulate contract requirements such as claims, guarantees, and expense settlement, nor shall it stipulate legal requirements such as administrative measures, legal liabilities, and penalties.

6.1 Document name

6.1.1 General The document name is a clear and concise description of the topic title covered by the document. Any document shall have a document name and shall be placed on the title page and at the top of the first page of the main body. The expression of the document name shall make it easy to distinguish a document from other documents. It shall not involve unnecessary details. Any necessary supplementary instructions are given by the scope.

6.1.2 Selection of optional elements

6.1.3 Scope of avoiding restricting documents Document name shall avoid details that inadvertently limit the scope of the document. However, when the document refers to only a specific type of product / system, process or service, it shall be reflected in the document name. Example.

6.1.4 Word selection

6.1.4.1 The document name does not need to describe the document as a category of "standard" or " standardizing guidance technical document". It shall not contain words such as "...standard", "...national standard", "...industry standard" or "...standardizing guidance technical document".

6.2 Structure

6.2.1 Divisions and subdivisions According to the affiliation of the content of the document, the document can be divided into several levels. See Table 2 for the possible divisions and subdivisions in the document.

6.2.2 Element

6.2.2.1 Classification of element According to the function, the content of the document can be divided into relatively-independent functional unit - element. From different dimensions, elements can be divided into different categories.

6.2.2.3 Selection of element Among the normative elements, the scope, terms and definitions, and core technical elements are essential elements; the rest are optional elements, of which the content of terms and definitions (see 8.7) can be selected according to specific conditions. Different functional types have different core technical elements (see 8.11). The optional elements in the normative elements can be selected in Table 3 according to the specific circumstances of the drafted document or merged or split. The title of the element can also be adjusted. Other technical elements can also be set (see 8.12).

7.1.1 Division of part

7.1.1.1 Part is the first level divided by a document. Some divided parts share the same document sequence number. Part should not be further subdivided into sub-parts. After the document is divided into parts, each part can be individually prepared, revised and released, and follow the same drafting principles and rules as the overall document (see 5.2).

7.1.2 Part number Part number shall be placed after the sequence number in the document number. Use Arabic numerals starting with 1 and separate the sequence number with the bottom foot (for example, XXXXX.1, XXXXX.2).

7.2 Clause Clause is the basic unit of document divisions and subdivisions. Clause shall be numbered using Arabic numerals starting with

1.The clause number shall start from the scope clause and continue to the annex. Each clause shall have a clause title and shall be placed after the number.

7.3 Subclause

7.3.1 Subclauses are numbered subdivision levels within the clause. The subclause can be further subdivided. The subdivision level shall not be too much, and it can be divided into the fifth level at most. Only when there is more than one subclause in a level, the subclause can be set. For example, in Clause 10, if there is no 10.2, there is no need to set up 10.1.

7.4 Section Section is an unnumbered subdivision level in clause or subclause. In order NOT to cause confusion when quoting, it is not advisable to set up a section between the clause title and the subclause or between the clause title and the next level subclause (referred to as "suspended section").

7.5 Lists

7.5.1 Lists are a sublevel in section, used to emphasize the content of the subdivided parallel items. Lists shall be composed of quotations and juxtaposed items. There are two specific forms.

7.5.2 Lists can be further subdivided. The subdivision shall not exceed two levels.

7.5.4 Use bold letters to highlight key terms or phrases in lists, so as to emphasize the theme of each list (see boldface of lists in 8.3).

8 Drafting of element

8.1 Title page The element, title page, is used to give information indicating the document. On the title page, the following required information shall be marked. the name of the document, the level or category of the document (such as "National Standard of the People's Republic of China" and "Guidelines for National Standardization Technical Document of the People's Republic of China"), and the document designation (such as "GB"), document number 1, International Standard Classification (ICS) number, China Standard Document Classification (CCS) number, release date, implementation date, issuer.

8.2 Table of contents The element, table of contents, is used to present the structure of the document. In order to easily refer to the contents of the document, it is usually necessary to set the table of contents. According to the specific situation of the formed document, a table of contents shall be established in order for the following content.

8.3 Foreword Foreword, the element, is used to give information other than the content of the document itself, such as other documents on which the document was drafted, the relationship and compilation with other documents, and the basic information of the drafter. The foreword shall not contain requirements, instructions, recommendations or permitted clauses. It shall not use graphs, tables or mathematical formula. The foreword shall not give clause numbers and not be divided into subclauses.

8.4 Introduction The element, introduction, is used to describe information related to the content of the document itself and shall not contain required provisions. Each part of the document that is divided into parts or some contents of the document involving patents shall set introduction. The introduction shall not give clause number.

8.5 Scope

8.5.1 The element, scope, is used to define the standardizing object and all aspects covered by the document and indicate the applicable boundaries of the document. When necessary, the scope shall indicate what is generally considered to be covered by the document but is not actually involved. For each part of the document that is divided into parts, its scope shall only define the standardizing objects of each part and all aspects covered.

8.5.2 This element should be set as Clause 1 of the document. If it is really necessary, it can be further subdivided into subclauses.

8.5.3 The scope statement shall be concise so that it can be used as an executive summary. Background information that can be given in the introduction shall not be stated in the scope (see 8.4). The scope shall be expressed as a series of statements of facts. Use declarative provisions and shall not contain requirements, instructions, recommendations and permitted provisions.

8.13 Bibliography The element, bibliography, is used to list the document list of informative references in the document (see 9.5.4.2.2), as well as the list of other information sources, for example, the referred documents during drafting for reference.

8.14 Index The element, index, is used to give a way to retrieve document content by keywords. If the index needs to be set for the convenience of the document user, then it shall be used as the last element of the document.

9 Expression of element

9.1 Provision The type of provision is divided into. requirement, instruction, recommendations, permission and statement. Provision can be included in the provision of normative element, chart footnote, section between figure and figure title or section in table.

9.2 Additional information The expression of additional information includes. examples, notes, footnotes, chart footnotes, and the list of documents and information resources in "normative references" and "bibliography", the list of contents in "table of contents" and index list in "index". In addition to the footnotes to the charts, they shall be expressed as statements of facts. They shall not contain requirements or instructed, nor recommended or permitted provisions.

9.3 General content The general content of a clause / subclause in the document shall be the first one in this clause / subclause. Depending on the specific content, "general requirement", "general principle" and "overview" can be used as the subclause title.

9.4 Text

9.4.1 Chinese characters and punctuation marks The Chinese characters used in the document shall be standardized Chinese characters. The punctuation marks used shall comply with the provisions of GB/T15834.

9.6 Annex

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Notes and Explanations

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This preview omits tables, figures, formulas and parts of the technical clauses. The complete document — 105 pages — is available in the English PDF.

Referenced standards

Normative references

GB/T 321 · GB/T 3101 · GB/T 3102 · GB/T 7714 · GB/T 14559 · GB/T 20000.1 · GB/T 20000.2 · GB/T 20001

Cited by

Similar standards

GB/Z 30525-2014|GB/Z 19579-2012|GB/Z 27426-2022|GB/Z 30006-2013|GB/Z 35035-2018

Editions of GB/T 1.1

Edition	Title	Revision	Status
GB/T 1.1-2020	Directives for standardization - Part 1: Rules for the structure and drafting of standardizing documents	current edition	Current
GB/T 1.1-2009	Directives for standardization-Part 1:Structure and drafting of standards	previous edition	Superseded

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