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GB/T 42743-2023Information and documentation—Metadata element set for records of national science and technology major project (English PDF)

信息与文献国家科技重大专项档案元数据元素集

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Issued by

SAMR; SAC

Level / Type

National · Recommended

Issue date

August 6, 2023

Implementation date

March 1, 2024

Scope

GB/T 42743-2023 is the English-translated version of 信息与文献国家科技重大专项档案元数据元素集.

This document establishes the metadata element set for the records of national science and technology major projects, and specifies the rules by which each element is described together with the detailed method of description.

The document applies to the building of the records and archives management system for national science and technology major projects and to the conduct of archives management work; the management of archive data resources for other national science and technology programmes may follow it as a reference.

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Document preview — GB/T 42743-2023

National Standard of the People's Republic of China

ICS: 01.140.20
Classification: A 14

Issued by: State Administration for Market Regulation; Standardization Administration of the PRC

Preface
Introduction
1 Scope
2 Normative reference documents
3 Terms and Definitions
4 Basic requirements
5 Metadata entities and metadata description methods
5.1 Metadata entity type
5.2 Metadata elements and their structure
5.2.1 File entity metadata
5.2.2 Project entity metadata
5.2.3 Business entity metadata
5.2.4 Responsible entity metadata
5.2.5 Entity relationship metadata
5.3 Metadata element description method
6 Description of metadata elements
6.1 Description of file entity identification metadata elements
6.1.1 Aggregation level
6.1.2 Name of archives institution
6.1.3 Archive organization code
6.1.4 Name of filing unit
6.1.5 Full name
6.1.6 Electronic file number
6.1.7 File number and its sub-elements
6.1.7.1 File number
6.1.7.2 Collection number
6.1.7.3 Category
6.1.7.4 Subclass
6.1.7.5 Category number
6.1.7.6 Year
6.1.7.7 Docket No
6.1.7.8 Volume number
6.1.7.9 Part number
6.1.7.10 Box No
6.2 Description of file entity description metadata elements
6.2.1 Document title and its sub-elements
6.2.1.1 Document title
6.2.1.2 Proper title
6.2.1.3 Subtitle
6.2.1.4 Parallel title
6.2.2 Summary
6.2.3 Keywords
6.2.4 Document No
6.2.5 Documentation stage
6.2.6 Document formation date
6.2.7 Language
6.2.8 Manuscript
6.2.9 Generation method
6.2.10 Storage carrier and its sub-elements
6.2.10.1 Storage carrier
6.2.10.2 Carrier number
6.2.10.3 Carrier type
6.2.10.4 Carrier unit
6.2.10.5 Number of carriers
6.2.10.6 Format information
6.2.10.7 Carrier address
6.2.11 File capacity and its sub-elements
6.2.11.1 File capacity
6.2.11.2 Document page
6.2.11.3 File size
6.2.11.4 File actual length
6.2.12 Numeric attributes and their sub-elements
6.2.12.1 Digital properties
6.2.12.2 Digital object form
6.2.12.3 Scanning resolution
6.2.12.4 Scan color mode
6.2.12.5 Image compression scheme
6.2.13 Rights management and its sub-elements
6.2.13.1 Permission management
6.2.13.2 Intellectual Property Statement
6.2.13.3 Authorization object
6.2.13.4 Authorization behavior
6.2.13.5 Control identification
6.2.14 Security controls and their sub-elements
6.2.14.1 Security Control
6.2.14.2 Classification
6.2.14.3 Confidentiality period
6.2.14.4 Storage period
6.3 Description of project entity management metadata elements
6.3.1 Number of levels
6.3.2 Hierarchical order
6.3.3 Hierarchy type
6.3.4 Level number
6.4 Description of project entity description metadata elements
6.4.1 Name
6.4.2 Introduction
6.4.3 Field
6.4.4 Discipline
6.4.5 Funding and its sub-elements
6.4.5.1 Funds
6.4.5.2 State-appropriated funds
6.4.5.3 Local allocation of funds
6.4.5.4 Self-raised funds
6.4.5.5 Funds from other channels
6.4.6 Date and its subelements
6.4.6.1 Date
6.4.6.2 Project establishment date
6.4.6.3 Acceptance date
6.4.6.4 Suspension date
6.4.7 Status
6.4.8 Management phase and its sub-elements
6.4.8.1 Management phase
6.4.8.2 Phase number
6.4.8.3 Phase name
6.4.9 Outcome
6.4.10 Adjustments and their subelements
6.4.10.1 Adjustment
6.4.10.2 Adjustment type
6.4.10.3 Adjust name
6.5 Description of business entity metadata elements
6.5.1 Business identification
6.5.2 Business type
6.5.3 Business name
6.5.4 Business description
6.5.5 Business hours
6.6 Description of responsible entity metadata elements
6.6.1 Classification of Responsible Persons
6.6.2 Responsible Level
6.6.3 Name of person responsible
6.6.4 Responsible person identification and its sub-elements
6.6.4.1 Responsible person identification
6.6.4.2 Responsible person identification code
6.6.4.3 Responsible person identification scheme
6.6.5 Responsible person functions
6.6.6 Responsible person attributes
6.6.7 Responsible authority and its sub-elements
6.6.7.1 Responsible person's authority
6.6.7.2 Responsible License Type
6.6.7.3 Contents licensed by the responsible person
6.6.8 Responsible person's contact information and its sub-elements
6.6.8.1 Contact information of the responsible person
6.6.8.2 Contact type
6.6.8.3 Contact information content
6.7 Description of entity relationship metadata elements
6.7.1 Entity identifier
6.7.2 Relationship
6.7.3 Relationship types
6.7.4 Relationship description
Appendix A (normative) National Science and Technology Major Project Archives Metadata Element Table
Reference

Foreword

This document complies with the provisions of GB/T 1.1-2020 "Standardization Work Guidelines Part 1: Structure and Drafting Rules of Standardization Documents" Drafting.

Introduction

On November 10, 2017, the Ministry of Science and Technology issued the "Regulations on the Management of Archives for Major National Science and Technology Projects (Public Population)" (Guokefazhuan [2017] No. 348).

The principle of "unified leadership and hierarchical management" of archives management for major national science and technology projects is clarified, and the implementation and management departments of major special projects at all levels are required to Incorporate archives management work into the overall work of major special projects, and effectively strengthen the leadership and management of major special project archives; it is proposed that archives acceptance is an important The necessary prerequisites for the acceptance of major special projects (topics) are the Ministry of Science and Technology, the National Development and Reform Commission and the Ministry of Finance, as well as the leading organizational units of major national projects, Professional institutions and project (topic) undertaking units should incorporate file acceptance into management procedures and implement synchronous management. Since the promulgation of the regulations, the In accordance with the regulations, the Ministry of Technology supervises and implements the collection, arrangement and centralized management of major special project files, and organizes the construction of unified major special project files Management service platform. The formulation of this document is to provide support for the construction of the archives management service platform and promote the centralized management of major special archives. management, long-term storage and effective utilization.

Organize and build a unified major special archives management service platform to promote the long-term preservation and utilization of major special archives. of this document The formulation is to provide support for the construction of the archives management service platform.

During the formulation of this document, the compilation team conducted an in-depth investigation and study on the current situation of major scientific and technological special archives management in my country over the past ten years, and summarized This paper summarizes the experience and achievements of archives informatization construction and archives management of scientific research projects in my country, and aims at archival documents in the process of archives management of major special projects.

The actual needs of authenticity, completeness, effectiveness and security of the archives are based on the international and national archives management series standards and specifications, and for major The metadata of special archives are classified into entities, and the metadata components of each type of entity and their interrelationships are clarified; at the same time, each element is Describe the rules of data elements, clarify the attributes of metadata elements, and provide data-level design basis and management for the archives management service platform. management norms.

1 Scope

This document determines the metadata plan for major national science and technology special projects, and stipulates the description rules and details of metadata for major special projects. Describe the method in detail.

This document is applicable to the construction of the national science and technology major special document and archives management system and the development of archives management business. Other countries The management of science and technology plan archive data resources can be implemented with reference to this.

2 Normative reference documents

The contents of the following documents constitute essential provisions of this document through normative references in the text. Among them, the dated quotations For undated referenced documents, only the version corresponding to that date applies to this document; for undated referenced documents, the latest version (including all amendments) applies to this document.

GB/T 4880.2 Language name code Part 2.3-letter code

GB/T 4881 Chinese language code

GB/T 7156 Document confidentiality level code and identification

GB/T 7408 Data elements and exchange format information exchange date and time representation

GB/T 18391.1 Information technology metadata registration system (MDR) Part 1: Framework

GB/T 26162 Concepts and principles of information and documentation (archives) management

GB/T 29194 General functional requirements for electronic document management systems

GB/T 42107-2022 Standards for archiving and file management of major national science and technology projects

3 Terms and definitions

The terms and definitions defined in GB/T 29194, GB/T 26162, GB/T 18391.1 and the following apply to this document.

3.1 National science and technology major project

In order to achieve national goals, through core technology breakthroughs and resource integration, major strategic products and key common technologies will be completed within a certain time limit. technology and major projects.

Note: Hereinafter referred to as "major special projects".

3.2 Major project records

The entire process of planning, demonstration, organization and implementation, supervision and evaluation, assessment and acceptance, performance evaluation, and results management of major national science and technology projects (3.1)

Text, charts, data, images, audio, video and other documents and materials in various forms and carriers that are valuable for preservation, as well as specimens, Samples and other physical objects.

Note: Major special project archives are important scientific and technological resources and knowledge assets of the country. Major special project archives management is an important part of major special project management.

Wear through the whole process of planning, demonstration, organization and implementation, supervision and evaluation, assessment and acceptance of major special projects.

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This preview omits tables, figures, formulas and parts of the technical clauses. The complete document — 73 pages — is available in the English PDF.

Referenced standards

Normative references

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