GB/T 42107-2022Specification on documents archiving and records management of national science and technology major project (English PDF)

Foreword

This document is in accordance with the provisions of GB/T 1.1-2020 "Guidelines for Standardization Work Part 1: Structure and Drafting Rules for Standardization Documents" drafting.

Introduction

On November 10, 2017, the Ministry of Science and Technology issued relevant measures for the management of archives of major national science and technology projects (civil population), clarifying the "Unified leadership and hierarchical management" is implemented for large and special archives, and three levels of storage scope are proposed and compiled, which strengthens the management of national science and technology major special archives.

Normative requirements such as sorting, archiving, and storage make it clear that the acceptance of archives is a necessary prerequisite for the acceptance of major special projects (subjects). Self-promulgated Since the release, major special project management agencies at all levels have supervised and implemented the collection, filing, storage and transfer of major special project files in accordance with the regulations.

In order to promote the standardized management of major special files management, long-term preservation and efficient use.

In the process of formulating this document, the compilation team conducted an in-depth investigation and research on the status quo of archives management of major scientific and technological projects in my country over the past ten years, and concluded Based on the experience and achievements of my country's scientific research project archives management, on the basis of referring to international, national and industry archives file management series standards Above all, combined with the national science and technology major projects, according to the actual needs and management characteristics of archives management, the major special documents are classified, and the major special projects are compiled.

The category number of special documents forms the minimum set of archiving ranges for major special archiving, and makes a list of the scope of archiving files at each level. Require.

Considering the major projects themselves and their management characteristics, the classification of this document is not completely in accordance with the relevant standards. First, from the perspective of management levels and documents Object-oriented classification can be divided into two categories. comprehensive documents and project documents. Comprehensive documents mainly refer to the level of major national projects or Documents at a specific level, such documents cannot be included in a specific project, such as special annual reports/summaries, etc.; project documents mainly If it is specific task-oriented, the content is directly related to the project, including project management documents, technical documents and financial documents, such as project approval approval.

Documents, expert review opinions on projects, etc. Second, according to the nature of the content of the documents, they are mainly divided into technical documents, management documents and financial documents.

Technical documents mainly refer to documents that can directly reflect research content or technical content, such as technical reports, drawings, etc.; management documents mainly It is a document produced during the management process of major special projects at all levels (major special projects and project management), such as annual guidelines, expert acceptance and review opinions, etc.

See, acceptance conclusion, etc.; financial documents are documents related to financial management, not limited to accounting documents, but also include appropriation certificates for the entire project Statement, financial report, audit report, budget adjustment application approval and other documents.

1 Scope

This document puts forward the basic requirements and methods for archiving and archives management of major national science and technology special projects, and stipulates the The archiving scope and quality requirements of the project documents, as well as the entire process of document formation, collection, arrangement, identification, archiving and storage, transfer, utilization and disposal, etc. program management requirements.

This document is applicable to the collation, filing and file management of various types of documents for major national science and technology projects. Other Central Finance Science and Technology Programs (Special projects, funds, etc.) project (subject) document collation, filing and file management can be implemented by reference.

2 Normative references

The contents of the following documents constitute the essential provisions of this document through normative references in the text. Among them, dated references For documents, only the version corresponding to the date is applicable to this document; for undated reference documents, the latest version (including all amendments) is applicable to this document.

GB/T 7156 Document Confidentiality Level Code and Identification

GB/T 10609.3 Folding method of reproduction drawing of technical drawing

GB/T 11821 Photo file management specification

GB/T 11822 General Requirements for File Composition of Science and Technology Archives

GB/T 18894 Specifications for Electronic Document Filing and Electronic Archives Management

DA/T 13 File Number Compilation Rules

DA/T 15 Specifications for Management and Protection of Magnet Carrier Archives

DA/T 22 Rules for filing archives

DA/T 32 Official e-mail filing and management rules

DA/T 18 Archives Description Rules

DA/T 50 Digital Photo Archiving and Management Specifications

JGJ25 Code for architectural design of archives

3 Terms and Definitions

The following terms and definitions apply to this document.