GB/T 39755.1-2021Electronic records management capability system—Part 1: General requirements (English PDF)

Foreword

GB/T 39755 "Electronic Document Management Capability System" is divided into the following two parts.

---Part 1: General requirements;

---Part 2: Evaluation Specification. This part is Part 1 of GB/T 39755.

This section was drafted in accordance with the rules given in GB/T 1.1-2009.

Introduction

Electronic files are a country's strategic information resource, an institution's business process evidence, a carrier of data and information, and a country in the information age.

An important tool for governance, economic operation, social operation, and historical inheritance. The scientific management of electronic files is a basic, fundamental aspect of national governance in the new era.

Long-term important work is an important part of the national network power strategy and informatization strategy. The Party Central Committee and the State Council attach great importance to electronics Document management work. In 2009, the national electronic document management inter-ministerial joint meeting (hereinafter referred to as the "joint meeting") system was established.

The Office of the Inter-Ministry Joint Conference for Document Management (referred to as "State Electricity Joint Office") is located in the State Cryptography Administration. Xi Jinping Guided by the socialist ideology with Chinese characteristics in the new era, conscientiously implement the strategy of network power and informatization, and strengthen standard guidance and demonstration Drive and promote the in-depth integration of the major national policies of electronic file management and grassroots business work.

Manage, store, and use electronic documents well in the formation, processing, exchange, archiving, custody, identification and disposal, retrieval statistics, utilization services, etc.

The information assets generated by the process are an urgent need to promote the modernization of the national governance system and governance capabilities.

Work efficiency, supporting business processing, retaining business vouchers, accumulating digital assets, preserving information resources, providing knowledge services, and inheriting historical culture Important move. Party and government agencies, enterprises and institutions, people's organizations and other organizations should fully realize the importance of improving their own electronic file management capabilities.

Importance and urgency, to maximize the use of electronic documents in strengthening organization and management, promoting business work, improving work efficiency, and reducing social operations The role of cost and other aspects.

This part is an important part of my country's electronic document management standard system, which aims to guide institutions to establish an electronic document management capability system.

1 Scope

This part of GB/T 39755 specifies the objectives of the organization's electronic file management and the organization's operational requirements for the organization to carry out electronic file management.

The ability to work, document management and control, information services and technology realization.

This part is applicable to institutions to strengthen the construction of electronic document management capabilities, as well as to inspect, evaluate and supervise the institutions' electronic document management capabilities. Supervise and inspect.

2 Normative references

The following documents are indispensable for the application of this document. For dated reference documents, only the dated version applies to this document. For undated reference documents, the latest version (including all amendments) is applicable to this document.

GB/T 18894 Electronic Document Filing and Electronic Archives Management Specification

GB/T 22239 Information Security Technology Network Security Level Protection Basic Requirements

GB/T 25070 Information Security Technology Network Security Level Protection Security Design Technical Requirements

GB/T 28827.1 Information Technology Service Operation and Maintenance Part 1: General Requirements

GB/T 28827.2 Information Technology Service Operation and Maintenance Part 2: Delivery Specification

GB/T 28827.3 Information Technology Service Operation and Maintenance Part 3: Emergency Response Specification

GB/T 29194 General functional requirements for electronic document management system

GB/T 33190 Electronic File Storage and Exchange Format Layout Document

GB/T 34960.1 Information Technology Service Governance Part 1: General Requirements

DA/T 46-2009 Documentary Electronic Document Metadata Scheme

ISO 23081-2 Information and Document Metadata Management Part 2: Conceptual and Implementation Rules (Informationanddocu-mentation-ManagingmetadataforrecordsPart 2.Conceptualandimplementationissues) A group established in an organization that manages electronic files full-time or part-time.

3 Terms and definitions

The following terms and definitions apply to this document.