GB/T 31914-2015Guidelines for designing and implementing of electronic records management system (English PDF)

National Standard of the People's Republic of China

ICS

35.240.01

Classification

L 73

Issued by: State Administration for Market Regulation; Standardization Administration of the PRC

Contents

• Introduction
• 1 Scope
• 2 Normative references
• 3 Terms and definitions
• 4 General
• 4.2 System construction principles
• 4.2.1 demand-driven business principles
• 4.2.2 Standardization Principle
• 4.2.3 Principle 3 user participation
• 4.2.4 Openness Principle
• 4.2.5 Flexibility Principle
• 4.2.6 Scalability Principle
• 4.2.7 Cohesion Principle
• 4.2.8 Security Principle
• 4.3 System Construction Process
• 4.3.1 Overview
• 4.3.2 System Planning
• 4.3.3 System Analysis
• 4.3.4 System
• 4.3.5 System Example
• 4.3.6 System Maintenance
• 4.3.7 System Update
• 4.4.1 Overview
• 4.4.2 Project Management
• 4.4.3 Organizations
• 4.4.4 Training
• 5 Feasibility Study
• 5.1 Preliminary investigations
• 5.1.1 The purpose of the survey
• 5.1.2 The survey
• 5.1.3 Survey Methods
• 5.1.4 review and use findings
• 5.2 Positioning System
• 5.2.1 managed object
• 5.2.2 scope
• 5.2.3 implementation
• 5.2.3.1 ERMS development mode
• 5.2.3.2 ERMS relationship with business systems
• 5.2.3.3 ERMS system and the long-term preservation of electronic documents the relationship between the
• 5.2.3.4 interagency ERMS deployment model
• 6 10 Business Analysis
• 6.2.1 Summary of Method
• 6.2.2 Analysis Hierarchy Process
• 6.2.3 sequence analysis
• 7 Specification
• 7.1 Practice
• 7.1.1 File Classification Scheme
• 7.1.2 File Retention and Disposal Table
• 7.1.3 Metadata Scheme
• 7.1.4 The use of information provisions
• 7.1.5 Electronic Document Title 14 specification fiction
• 7.1.6 Electronic Document Number Rule
• 7.2 Technical Specifications
• 8 document management needs analysis
• 8.1 Role and operating authority
• 8.2 capture registration demand
• 8.2.1 conceptual understanding
• 8.2.2 capture object
• 8.2.3 capture body
• 8.2.4 Capture mode
• 8.2.5 Metadata capture
• 8.3 classification organizations demand
• 8.3.1 conceptual understanding
• 8.3.2 Classification tissue body
• 8.3.3 Configuration classification scheme
• 8.3.4 document collation mode
• 8.3.5 Docket Management
• 8.3.6 Category Management
• 8.3.7 Information Organization
• 8.4 Identification disposal needs
• 8.4.1 conceptual understanding
• 8.4.2 Identification of body disposal
• 8.4.3 Identification Information
• 8.4.4 Disposal behavior triggering and recording
• 8.4.5 Disposal handed behavior ---
• 8.4.6 Disposal of behavior --- destruction
• 8.4.7 Disposal of behavior --- the surviving
• 8.5 storage storage needs
• 8.5.1 conceptual understanding
• 8.5.2 storage device
• 8.5.3 storage format
• 8.5.4 Storage Management
• 8.6 Retrieval utilization requirements