GB/T 15418-2009Guidelines for the archives classification indexing (English PDF)

2.1

Thematic analysis of the contents of the file, giving the process of retrieving identity.

2.2

Thematic analysis of the contents of the file, giving the DOI identification process.

3.1

file indexing and classification of national institutions, social organizations engaged in social practice division of functions, combined with the file description and reflect

Things attribute relationship, taking into account other characteristics of the file. When classification and indexing, archive documents deal with the subject of careful analysis, to grasp the theory

Objects referred to, to give accurate classification ID.

3.2

file indexing and classification should be based on "Chinese Archives Classification" guidelines for their use.

3.3

File classification and indexing, we should correctly understand the meaning and scope of the categories, and to avoid contact from the category annotation category between limiting piece

Category surface understanding of the meaning.

3.4

file indexing and classification should take into account the actual needs of search and retrieval manner, according to the specific content and archive purposes, decide on appropriate

Indexing depth. Where a document or files involving two or more persons themes, in addition to the first or the most important themes relating to mark the exact

DOI, the DOI can be added corresponding to other topics, if necessary.

3.5

file indexing and classification must refer exclusively to the requirements, divided into appropriate categories, must not be divided into a wider upper class or lower class narrower.

When no appropriate classification categories, can be divided into a wider range of categories (upper class) or files with content closely related categories.

3.6

file indexing and classification should be consistency. Various texts, the same theme vector file types that should be consistent indexing DOI. Encounter

There are no appropriate category can be attributed to the file on some difficult to classify and classification, whether classified as upper class or into closely related categories, as well as

Additional categories, records should be made later if similar situations are handled as such.

File types 4 Sort Indexing Rules

4.1 Classification of selected files

4.1.1

Qing Dynasty archives using the "Archives Classification in Qing Dynasty Tables" Classification and Indexing. Each historical period before the Qing Dynasty archives classification indexing using the

A category table.

4.1.2

Republic file using the "Republic of China Archives Classification List" in classification and indexing.

4.1.3

revolutionary history file using the "New Democratic Revolution Archives Classification List" in classification and indexing.

After the establishment of People's Republic of China 4.1.4 file using the "Archives Classification in China" in classification and indexing.