GB/T 42727-2023Archiving specification for electronic documents of government service item (English PDF)

1 Scope

This document specifies the electronic documents formed, processed, transmitted and stored through the government service matter handling system (referred to as government service matter

Functional requirements for archiving of electronic documents, archiving process, content, structure, naming rules of the archived information package, metadata, storage format, data exchange requirements:

This document is applicable to the electronic administrative power matters and public service matters formed in the government service matter handling system upon application:

The archiving of documents, the archiving of electronic documents of administrative power matters such as administrative penalties and administrative inspections are used for reference:

2 Normative references

The contents of the following documents constitute the essential provisions of this document through normative references in the text: Among them, dated references

For documents, only the version corresponding to the date is applicable to this document; for undated reference documents, the latest version (including all amendments) is applicable to this document:

GB/T 18894-2016 Specifications for Electronic Document Filing and Electronic Archives Management

GB/T 36905-2018 Technical Requirements for Electronic License Documents

GB/T 39554:1-2020 National Integrated Government Service Platform Government Service Items Basic Catalog and Implementation List Part 1

Sub: Coding Requirements

DA/T 13 File Number Compilation Rules

3 Terms and Definitions

The following terms and definitions apply to this document:

3:1

The services provided by government departments and other organizations authorized or entrusted by them to exercise administrative powers and public service matters according to applications affairs:

[Source: GB/T 39554:1-2020, 3:3]

3:2

An information system used to handle government service matters (3:1):

3:3

Electronic document electronicdocument

In the process of performing their statutory duties or dealing with affairs, state agencies, social organizations or individuals form and manage information through electronic equipment such as computers

Various records of information in digital format that are processed, transmitted and stored: Electronic documents are composed of content, structure, and background:

[Source: GB/T 18894-2016, 3:1]

3:4 electronic records electronicrecords

Electronic records (3:3) that have credential, reference and preservation value and are archived and preserved: