GB/T 43467-2023Guidelines for commercial conference organization and management (English PDF)

商业会议组织管理指南

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Issued by

SAMR; SAC

Level / Type

National · Recommended

Issue date

December 28, 2023

Implementation date

December 28, 2023

Scope

GB/T 43467-2023 is the English-translated version of 商业会议组织管理指南.

GB/T 43467-2023 is the Chinese national standard covering guidelines for commercial conference organization and management. Issued on 28 December 2023, it has been in force since 28 December 2023.

Document preview — GB/T 43467-2023

National Standard of the People's Republic of China

ICS: 03.080.01
Classification: A 10

Issued by: State Administration for Market Regulation; Standardization Administration of the PRC

PrefaceIII
1 Scope1
2 Normative references1
3 Terms and Definitions1
4 General principles1
4:1 Foresight1
4:2 Systematic2
5 Element Management2
5:1 Meeting organizer2
5:1:1 Basic conditions2
5:1:2 Certification2
5:2 Project Team2
5:3 Service Provider2
5:4 Meeting Venue2
5:5 Meeting materials3
5:6 Marketing3
5:7 Data and Information3
5:8 Public Safety3
5:8:1 Large-scale event security3
5:8:2 Fire Safety3
5:8:3 Health and safety3
5:9 Intellectual Property3
5:10 Insurance4
5:11 Emergency treatment4
6 Process Management4
6:1 Preparatory phase4
6:1:1 Overall planning4
6:1:2 Preparation of budget4
6:1:3 Project registration4
6:1:4 Agenda planning4
6:1:5 Invitation to attend the meeting4
6:1:6 Media organizations5
6:1:7 Venue design5
6:2 Implementation Phase5
6:2:1 Before the meeting5
6:2:2 Session5
6:2:3 After the meeting5
6:3 Summary phase6
Appendix A (informative) Example of bill of materials7
A:1 List of materials divided by applicable groups7
A:2 Bill of materials according to purpose7
A:3 Bill of Materials by Procurement Method7

Foreword

This document complies with the provisions of GB/T 1:1-2020 "Standardization Work Guidelines Part 1: Structure and Drafting Rules of Standardization Documents" Drafting:

Please note that some content in this document may be subject to patents: The publisher of this document assumes no responsibility for identifying patents:

This document is proposed and coordinated by the National Convention and Exhibition Industry Standardization Technical Committee (SAC/TC348):

This document was drafted by: China Post and Telecommunications Equipment Group Co:, Ltd:, National Exhibition and Convention Center (Shanghai) Co:, Ltd:, China Foreign Trade Center Group Co:, Ltd:, Xiamen Convention and Exhibition Jinhongxin Exhibition Co:, Ltd:, China Council for the Promotion of International Trade Textile Industry Branch, Reed Exhibitions Huabo Exhibition (Shenzhen) Co:, Ltd:, Great Wall International Exhibition Co:, Ltd:, Shanghai Council for the Promotion of International Trade, Shenzhen Caston Exhibition Co:, Ltd:

Co:, Ltd:, Chengdu Century City Exhibition Group Co:, Ltd:, Yunnan Provincial Department of Commerce:

The main drafters of this document: Pan Zhen, Yuan Guohua, Zhang Jianwei, Wang Chen, Xu Jiansheng, Lai Guoxiang, Xu Yingxin, Jiang Chengwen, Peng Lu, Wang Lei, Qu Huiping, Zuo Lin, Hao Yishan, Wang Yuanbin, Chen Feng:

A guide to organizing and managing business meetings

1 Scope

This document provides general principles, guarantee elements, and process management recommendations for business meeting organization and management:

This document is applicable to the organization and management of business meetings by conference organizers:

2 Normative reference documents

GB 3096

GB/T 18883

GB/T 30520

GB/T 33489

GB/T 33497

GB 37487

GB/T 38209

3 Terms and definitions

The terms and definitions defined in GB/T 30520 and the following apply to this document: 3:1 business conferencecommercialconference A conference on creating economic benefits and social value through marketing: 3:2 conference organizerconferenceorganizer Responsible for topic selection, project establishment, operation, summary and evaluation, and selecting service providers to organize related services: 3:3 service providerserviceprovider An organization or individual entrusted by the conference organizer to provide supporting services for the conference:

4 General principles

4:1 Forward-looking Follow the sustainable concepts of breakthrough innovation and environmental friendliness, comply with the industry development trends covered in the conference content, and use advanced technological means It is very important to implement conference organization and management:

......
This preview omits tables, figures, formulas and parts of the technical clauses. The complete document — 15 pages — is available in the English PDF.

Referenced standards

Normative references

GB 3096 · GB/T 38209

Editions of GB/T 43467

Edition	Title	Revision	Status
GB/T 43467-2023	Guidelines for commercial conference organization and management	current edition	Current

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