GB/T 34112-2022Information and documentation - Management systems for records - Requirements (English PDF)
信息与文献 文件（档案）管理体系 要求
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Issued by
State Administration for Market Regulation, China National Standardization Administration
Level / Type
National · Recommended
Issue date
July 11, 2022
Implementation date
February 1, 2023
Scope
GB/T 34112-2022 is the English-translated version of 信息与文献 文件（档案）管理体系 要求.
GB/T 34112-2022 is the Chinese standard "Information and documentation - Management systems for records - Requirements". Its scope clause reads: This document specifies the requirements that a document management system should meet to support the organization in achieving its responsibilities, mission, strategy and objectives.
This document gathers It focuses on the establishment and implementation of document policies and objectives, and provides guidance for the evaluation and monitoring of document management performance.
A document management system can be established by a single organization or by multiple organizations with common business activities. References in this document to "Organization", It is not limited to a single organization, but also includes other types of organizational structures.
This document is applicable to any type of organization with the following requirements. --- establish, implement, maintain and improve a document management system to support its business; --- ensure that the organization's document management system is consistent with its stated document policy; --- Demonstrate consistency with this document by. - carry out self-assessment and self-declaration; - substantiate the self-declaration through a third party; - Through a third party to certify the document management system. Its clauses include terms and definitions.
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Document preview — GB/T 34112-2022
National Standard of the People's Republic of China
- Classification
- A 14
Issued by: State Administration for Market Regulation, China National Standardization Administration
Contents
- Preface
- Introduction
- 1 Scope
- 2 Normative references
- 3 Terms and Definitions
- 4 Organizational Environment
- 4.1 Understanding the organization and its environment
- 4.1.1 General
- 4.1.2 Documentation requirements
- 4.2 Understanding stakeholder needs and expectations
- 4.3 Determining the scope of the document management system
- 4.4 Document Management System
- 5 Leadership
- 5.1 Leadership and Commitment
- 5.2 Policy
- 5.3 Organizational roles, responsibilities and authorities
- 6 Planning
- 6.1 Measures to address risks and opportunities
- 6.2 Document objectives and planning to achieve them
- 7 Support
- 7.1 Resources
- 7.2 Ability
- 7.3 Consciousness
- 7.4 Communication
- 7.5 Demonstrative information
- 7.5.1 General
- 7.5.2 Creating and updating
- 7.5.3 Control of demonstrative information
- 8 run
- 8.1 Operational planning and control
- 8.2 Determining the created file
- 8.3 Design and implementation of document processes, document control and document systems
- 9 Performance Evaluation
- 9.1 Monitoring, Measurement, Analysis and Evaluation
- 9.2 Internal Audit
- 9.3 Management Review
- 10 Improvements
- 10.1 Nonconformities and Corrective Actions
- 10.2 Continuous Improvement
1 Scope
This document specifies the requirements that a document management system should meet to support the organization in achieving its responsibilities, mission, strategy and objectives. This document gathers
It focuses on the establishment and implementation of document policies and objectives, and provides guidance for the evaluation and monitoring of document management performance.
A document management system can be established by a single organization or by multiple organizations with common business activities. References in this document to "Organization",
It is not limited to a single organization, but also includes other types of organizational structures.
This document is applicable to any type of organization with the following requirements.
--- establish, implement, maintain and improve a document management system to support its business;
--- ensure that the organization's document management system is consistent with its stated document policy;
--- Demonstrate consistency with this document by.
- carry out self-assessment and self-declaration;
- substantiate the self-declaration through a third party;
- Through a third party to certify the document management system.
2 Normative references
The contents of the following documents constitute essential provisions of this document through normative references in the text. Among them, dated citations documents, only the version corresponding to that date applies to this document; for undated references, the latest edition (including all amendments) applies to this document document.
Note. GB/T 34110-2017 Information and Documentation Management System Fundamentals and Terminology (ISO 30300.2011, IDT)
3 Terms and Definitions
Terms and definitions defined in ISO 30300 and the following apply to this document. Definitions in this document are consistent with any management system standard
The terminology is consistent and these definitions are given here for compatibility reasons. They are the same as defined in ISO 30300.
ISO and IEC maintain terminology databases for standardization at.
3.1 organization
In order to achieve the objective (3.8), the responsibilities, authorities and interrelationships are defined, and the individuals or groups with their own functions.
Note. Organizational concepts include, but are not limited to, franchisees, companies, groups, firms, enterprises and institutions, administrative agencies, partners, charities or research institutions, the above
A part or combination of an organization, irrespective of whether it is a corporate organization, public or private.
3.2 interested party; stakeholder
A person or organization that can influence a decision or activity, is influenced by a decision or activity, or considers itself to be influenced by a decision or activity (3.1).
WB/T 1120 | GB/T 29632 | GB/T 40952 | GB/T 34110 | GB/T 34110 | […]
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This preview omits tables, figures, formulas and parts of the technical clauses. The complete document — 35 pages — is available in the English PDF.
Referenced standards
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