MZ/T 117-2018Requirements for marriage registration archives management (English PDF)

5.1 Scope Classification

5.1.1 The marriage registration materials formed or adopted by the marriage registration agency during the marriage registration business shall be filed.

5.1.2 The classification of marriage registration archives shall be carried out in accordance with the requirements of Article 9 of the Measures for the Administration of Marriage Registration Archives.

classification.

5.1.3 The scope and classification of marriage registration materials are detailed in Appendix A.

5.2 Archive storage

5.2.1 The filing and storage of paper materials for marriage registration shall comply with the "Articles 10-13" of the "Administrative Measures for Marriage Registration Archives" Provisions.

5.2.2 The marriage registration agency shall set up a filing room suitable for the development of its unit's archival business. Archives should meet fire and Basic requirements for moisture, dust, rat, burglar, light, insect, and water.

5.2.3 The storage of electronic files shall meet the relevant requirements of GB/T 18894-2002.

5.3 Use of handover

5.3.1 The marriage registration agency shall establish a system for the research, development and use of archives.

5.3.2 The use of marriage registration files shall be subject to approval procedures, and approval shall follow the following regulations.

-Marriage registration agencies can use marriage registration files;

-Marriage parties can check their marriage registration file with a valid ID, or entrust others to hold the trustee Valid ID and a notarized power of attorney to handle it for you;

-People's courts, people's procuratorates, public security and security departments can send workers to confirm the parties' marriage relationship Staff referral letter and work permit or ID card to check relevant marriage registration files;

-Litigants can hold valid identification documents, investigative orders issued by the court receiving the case, or other documents Information, check the marriage registration files related to the lawsuit;

-Entrusted lawyers can hold valid identity documents, lawyer practice certificates, and law firm certificates during the litigation process Certificate, power of attorney and investigative order issued by the people's court case;

-Other litigation agents can hold valid identity documents, notarized power of attorney and acceptance during the litigation process Inspecting materials such as investigation order or case registration certificate issued by the case court, and consulting the marriage registration files related to the lawsuit;

-When other units, organizations and individuals apply for checking the marriage registration file, in a rational situation, the relevant marriage registration file can be consulted after being examined and approved by the leader of the competent department.

5.3.3 Units, organizations or individuals who research, develop or use marriage registration files should be in the marriage registration file management agency Check the marriage registration files and keep the contents of the marriage registration files consulted confidential.

5.3.4 When the inspector returns the marriage registration file, the file management personnel shall check it in time to ensure that the file is the original.

Lost, damaged, altered, missing pages, etc. shall be held accountable for relevant personnel.

5.3.5 If both paper archives and electronic archives management methods are used, the archives can be consulted first. electronic If the file is ambiguous or has doubts, it should be compared with the paper file.

5.3.6 File transfer personnel should complete the file transfer procedures before leaving office.

5.3.7 Marriage registration files shall be transferred in accordance with the requirements of Article 14 of the Measures for the Administration of Marriage Registration Files.

5.4 Identification and destruction

5.4.1 For archives whose storage period has expired, personnel in charge of the department in charge, archives department and relevant business departments shall be established in time.

Jointly formed appraisal team. The appraisal team shall make the archives of the storage period are put forward to be destroyed.

5.4.2 The files whose storage period has expired and have been evaluated by the appraisal team shall be handled in accordance with the "Administrative Measures for Marriage Registration Files" "Article 16" requirements.

5.4.3 A destruction register shall be established for the marriage registration files to be destroyed, which shall be destroyed after being examined and approved by the supervisor in charge. Destruction of inventory Information on the time, type and quantity of files to be destroyed, as well as the destroyer, supervisor, and location of destruction shall be included.

5.4.4 A paper marriage registration file that has been approved for destruction shall be sent to a unit designated by the security department of this administrative region for destruction.

5.4.5 The electronic marriage registration files destroyed after approval shall be destroyed in accordance with GB/T 18894-2002 9.8.2.

5.4.6 When destroying a file, two people shall supervise the destruction. The destruction personnel and the supervision personnel shall sign on the destruction inventory to strictly prevent marriage.

Marriage registration file is missing or missing.

5.4.7 Inventory destruction shall be kept for permanent reference.

Appendix A

(Normative appendix) Scope and classification of marriage registration materials no. Marriage Registration File Type Archive Scope Notes Marriage registration (including remarriage, Make up for marriage registration) 1. Marriage registration review processing form 2. "Declaration of Application for Marriage Registration" or "Application for Replacement of Marriage Registration" Statement" 3. Residents of Hong Kong Special Administrative Region, residents of Macao Special Administrative Region, Taiwan the "Marriage" submitted by Bay Area Residents, Overseas Chinese, Overseas Chinese and Foreigners Various certification materials (including translation materials) stipulated in Article 5 of the Marriage Registration Regulations material) 4. Copy of the party's ID 5. Other related materials Revocation of marriage Register 1. Decision of marriage registration agency on the cancellation of marriage 2. Application for Cancellation of Marriage 3. The original marriage certificate of the parties 4. A certificate issued by a public security organ about the person being trafficked, rescued, or a person A judgment issued by the People's Court that can prove that the parties were coerced into marriage 5. Copy of the client's ID