MZ/T 113-2018Additional recording specification for marriage registration archives information (English PDF)

Foreword

This standard was drafted in accordance with the rules determined by GB/T 1.1-2009.

This standard is proposed and managed by the Department of Social Affairs of the Ministry of Civil Affairs.

This standard was drafted. Cross-Strait Marriage and Family Service Center, Shandong Provincial Department of Civil Affairs.

1 Scope

This standard specifies the basic requirements, specific rules, and requirements for management and utilization of supplementary information for marriage registration files.

This standard applies to supplementary records of marriage registration archives by marriage registration authorities at all levels.

2 Normative references

The following documents are essential for the application of this document. For dated references, only the dated version applies this document. For undated references, the latest version (including all amendments) applies to this document.

GB/T 2261.2-2003 Personal Basic Information Classification and Code Part 2. Marital Status Code GB/T 2659 countries and regions GB/T 3304-1991 Roman alphabet spelling and codes for names of various nationalities in China GB/T 6565-2009 occupation classification and code GB/T 18391.1-2009 Information Technology Metadata Registration System (MDR) MZ/T 012-2014 civil affairs data sharing and exchange coding MZ/T 082-2017 Terms for marriage registration

3 Terms and definitions

GB/T 18391.1-2009 and MZ/T 082-2017 and the following terms and definitions apply to this document.

Marriage registration the legal procedures for the establishment and termination of a husband-wife relationship at the marriage registration authority in accordance with the law.

[MZ/T 082-2017, 2.2] 3.2 Marriage registration archives Various forms of record materials with preservation value formed by the marriage registration authority in the process of handling marriage registration business.

Information system for marriage registration the marriage registration authority enters the marriage registration information and stores an electronic information system of marriage registration files.

Additional recording of marriage registration archives' information for marriage registration file information that has not entered the marriage registration information system, for.

Data element

A unit of data whose attributes define its definition, identification, representation, and allowed values.

[GB/T 18391.1-2009, 3.3.8]

4 Basic requirements

5 Specific rules

99 Other

Woman party

Share category

ID_TYPE_WOMAN string 2 01. Mainland residents;

02. Soldier

99. Other

Man's party

NATION_MAN string 3 See GB/T 2659 (World Countries and regions Code) Woman party country NATION_WOMAN string 3 See GB/T 2659 (World Countries and regions Code) Man's party card Item category CERT_TYPE_ MAN string 2 No See B.4 Identity card Item type code table Women's party card Piece type CERT_TYPE_ WOMAN string 2 No See B.4 Identity card Item type code table Man's party card Piece number CERT_NUM_ MAN string ..32 No requirement Women's party card Piece number CERT_NUM_ WOMAN string ..32 No requirement Man party out Date of birth BIRTH_ MAN date 10 YYYY-MM-DD Yes Woman party out Date of birth BIRTH_ WOMAN date 10 YYYY-MM-DD Yes Male party citizen FOLK_ MAN string 2 No See B.2 Stopwatch Woman party citizen FOLK_ WOMAN string 2 No See B.2 Stopwatch Man's party marriage Marital status MARRY_STATUS_MAN string 2 No See B.6 Marital status Condition code table Woman party marriage Marital status MARRY_STATUS_WOM AN string 2 No See B.6 Marital status Condition code table Male party JOB_ MAN string 2 No See B.3 Career points Class code table Female party JOB_ WOMAN string 2 No See B.3 Career points Class code table Man's party Degree of transformation DEGREE_ MAN string 2 No See B.5 Degree code table Party text Degree of transformation DEGREE_ WOMAN string 2 No See 5 Cultural Process Degree code table the male party is often Location of residence REG_DETAIL_ MAN string...256 No requirement Woman party Location of residence REG_DETAIL_ WOMAN string...256 No requirement Man's party card Print number PRINT_NUM_MAN string .. 30 no Women's party card Print number PRINT_NUM_WOMAN string .. 30 no Men's party mention Supporting documents CERT_PROOF_MAN string ...200 No Woman party mention Supporting documents CERT_PROOF_WOMAN string ...200 No

Table 2 Metadata Table of Marriage Business

Chinese name English name Data type Data format Value field Required Business category REGIS_TYPE string 2 01. marriage registration;

02. divorce registration;

03. Make up for marriage registration;

04. Cancellation of marriage;

05. Replacement of marriage registration certificate;

06. Replacement of divorce registration certificate;

99. Other.

Yes See B.1 Business Category code table CERT_NO_MARRY string .. 50 No Marriage Registration Date DATE_MARRY date Yes Replacement of marriage registration COHABIT_DATE date No Cohabitation date CERT_NO_ DIVORCE string .. 50 No Date of divorce registration DATE_ DIVORCE date Yes Reason for divorce DIVORCE_REASON No See B.7 Divorce Reason code table Cancellation of marriage based on CANCEL_PROOF string ...200 Yes CANCEL_DATE date Yes REDO_DATE date Yes Original registration authority ORIGINAL_DEPT_NAME string .. 256 Yes Original registration time ORIGINAL_DATE_ REGISTRATION date is Registration authority DEPT_NAME string ..256 No requirement OPERATOR string .. 76 No Number of file pages DOC_PAGE_NUM integer No Certificate Remarks PRINT_REMARK string .. 256 No Other notes REMARK string .. 256 No

5.2 Normal information entry

5.2.1 The supplementary information of marriage registration files shall be entered according to the information recorded in the marriage registration files.

5.2.2 No spaces, symbols, punctuation, etc. shall be added during entry.

5.2.3 The letters in the certificate number should be entered in uppercase, the characters should be entered in half-width English, and the numbers should be entered in Arabic numerals.

5.2.4 Date information without special description shall be presumed as the Gregorian date.

5.3 Exception Information Handling

5.3.1 Handling of Abnormal Party Name Information

5.3.1.1 In case of inconsistency between the names of the parties in the same file, the following shall be dealt with according to the specific circumstances, and stated in the remarks Information (see Appendix C).

-The name recorded in the identity book is inconsistent with the name in the household register; the name in the household register shall prevail;

-The name recorded in the identity document or household register is inconsistent with the name recorded in other materials, and the name recorded in the identity document or household register shall prevail;

-There is no identity document and household registration book. The names of the parties in other materials are inconsistent. The signatures of the parties shall prevail.

5.3.1.2 The non-standard characters such as traditional characters and variant characters in the names of the parties shall be replaced by the corresponding standard Chinese characters and stated in the remarks (See Appendix C).

5.3.1.3 If a word in the name of the party cannot be identified, "*" should be used instead, and the situation should be explained in a note (see Appendix C).

5.3.2 Handling of Abnormal Information of the Party's Birth Date

5.3.2.1 In the case of inconsistencies in the date of birth of the parties in the same file, the following shall be handled according to the specific circumstances, and the remarks (See Appendix C).

-The identity document and the date of birth recorded in the household register shall be inconsistent. The date of birth recorded in the household register shall prevail;

-The identity document or household registration book is inconsistent with the date of birth recorded in other materials.

Date prevails;

-There is no identity document and household registration book, and the parties' birth dates in other materials are inconsistent.

Please prevail.

5.3.2.2 If the party's date of birth information is incomplete in the file, the following treatment shall be made according to the specific situation, and the situation shall be explained in the remarks (see (See Appendix C).

-If the date of birth is a year or a month without a day, it shall be presumed to be the 1st of the month;

-If the date of birth has no year and no month, it shall be presumed to be January 1 of the year;

-If the date of birth is completely missing, it should be estimated as January 1 of the year of birth based on the age and registration date recorded in the relevant materials.

day.

5.3.2.3 If the date of birth of the party in the file does not comply with the rules of the calendar, the following treatment shall be made according to the specific situation, and it shall be explained in the remarks Situation (see Appendix C).

-If the month of birth does not comply with the calendar rules, it is presumed to be January of the year;

-If the specific date of birth does not meet the calendar rules, it is presumed to be the last day of the month that meets the calendar rules.

5.3.3 Handling of Abnormal Information of the Marriage Registration Authority

5.3.3.1 If the name of the registration authority recorded in the same file does not exactly match the seal information of the registration authority, the seal of the registration authority shall be Enter the information and explain the situation in a note (see Appendix C).

5.3.3.2 If there is no seal of the registration authority in the file, it should be entered according to the information of the registration authority displayed in the relevant materials, and the information should be explained in the remarks (See Appendix C);

5.3.3.3 If the information of the registration authority is not reflected in the archive, it shall be entered according to the information of the archive formation authority, and the situation shall be explained in the remarks (see Appendix C).

5.3.4 Handling of Abnormal Date Information

5.3.4.1 If there are multiple dates in the same file and it is not displayed which one is the date of the procedure, the later date recorded in the file shall be used Whichever prevails and the situation is explained in a note (see Appendix C).

5.3.4.2 If the information about the date of the procedure in the file is incomplete, the following treatment shall be made according to the specific situation, and the situation shall be explained in the remarks (see (See Appendix C).

-If the date of application is from year to month without day, it is presumed to be the last day of the month;

-If there is no year, month, and day for the procedure, it is presumed to be December 31 of that year;

-If the date of the procedure is completely missing, it is presumed to be December 31 of the year when the file was formed.

5.3.4.3 If the processing date in the file does not comply with the calendar rules, the following treatment shall be made according to the specific situation, and the information shall be explained in the remarks (See Appendix C).

-If the month of application does not comply with the calendar rules, it is presumed to be December of that year;

-If the specific date of the procedure does not meet the calendar rules, it is presumed to be the last day of the month.

5.3.5 Handling of anomalies in the information of the parties' credentials

5.3.5.1 If a character in the party's certificate number cannot be confirmed, "*" should be used instead, and the situation should be explained in a note (see attached Record C).

5.3.5.2 If the number of the party's certificate does not comply with the coding rules of this type of certificate, it shall be entered according to the recorded information in the file, and the information shall be explained in the remarks (See Appendix C).

5.3.6 If one party does not have gender information, it shall be inferred based on the other party 's gender information and other materials in the same file.

5.3.7 When inputting optional information, if the relevant information is completely uncertain or missing, this item may not be entered.

5.4 File scanning

5.4.1 The digital images formed by scanning should be in general formats such as TIFF, JPEG, JPEG2000, etc.

Consider using storage space and other formats such as OFD and PDF.

5.4.2 The setting and adjustment of scanning parameters should ensure that the digital image formed after scanning is clear, complete, non-distorted, and the scanning resolution is not small at.200dpi; if the paper file text is small, dense or poor in sharpness, the scanning resolution is not less than 300dpi.

5.4.3 The digital image formed by scanning should be associated with the input data. The names of the electronic files should be based on Table 3 for the relevant data elements.

Fan.

Table 3 Electronic File Naming Table

AAAAAABB C.Cn.D.Dn E.E8 F.F8 GG Re-enter the organization code Business category Male party name Female party name the man is born date Woman born date File sequence number Code of supplementary registration agency. 6 digits of the administrative division code of the marriage registration agency that performs supplementary registration operations on the marriage registration file information.

Business category. See the business category item in the marriage data element base table for a total of two digits.

Party name. Extract the party name information from the marriage data element base table.

Date of Birth of the Party. Extracts the date of birth of the party in the basic data table of marriage data, a total of 8 digits.

File sequence number. The sequence number of each paper file scanned in each marriage registration file, a total of 2 digits.

5.5 Proofreading

5.5.1 After the entry of information is completed, the accuracy of the entered information shall be spot checked, and the rate of spot checking shall not be less than 15% of the total number of records. Pump If the information is found to be incorrect during the check, it shall be corrected in time.

5.5.2 If the error rate of information data elements exceeds 2 per mille during spot checks, all the entered information shall be proofread.

6 Management utilization

6.1 The supplementary data of marriage registration file information shall be related to the data of marriage registration again by the parties.

6.2 The marriage registration authority should establish a complete management system for supplementary data security to ensure the addition, deletion, proofreading, and revision of supplementary data the change operation conforms to the principle of data security and confidentiality, and keeps operation log records.

6.3 Marriage registration archive information supplementary data storage authorities shall establish a supplementary data storage system and equip corresponding equipment to ensure Data extraction, backup, utilization and other operations comply with the principles of data security and confidentiality.

Appendix A

(Informative appendix) Confidentiality agreement

Table A.1 shows the format of the confidentiality agreement.

Table A.1 Confidentiality Agreement

Confidentiality agreement Party A (Marriage Registration Agency).

Party B (individual/unit).

ID number/corporate certificate number.

Qualification number/organization code.

Party A recruits/hires Party B to carry out the supplementary work of marriage registration file information according to the work needs. To effectively protect marriage registration files Party A and Party B will voluntarily sign this agreement.

Article 1 Party A shall make preparations for the collection and arrangement of marriage registration files for Party B to successfully carry out the supplementary recording and provide a supplementary recording system.

And other necessary software and hardware facilities.

Article 2 Party B shall strictly abide by the laws, regulations and rules regarding information security.

Article 3 Party B shall not record, store, or copy supplementary record information in violation of regulations, nor shall it retain the supplementary record information carrier in violation of regulations, or disclose it in any way Expose supplementary information contacted and known.

Article 4 Without review and approval, Party B shall not publish articles or writings involving supplementary information without authorization.

Article 5 If Party B causes the party's information to be leaked or disseminated, and the party or Party A suffers losses as a result, Party B shall bear the corresponding law.

Legal responsibility.

Article 6 After the completion of the supplementary recording work, or when the personnel of Party B leave the post midway, Party A may conduct a review of the relevant personnel of Party B. Party B Relevant personnel should cooperate.

Article 7 The relevant personnel of Party B shall continue to abide by the relevant provisions of this agreement after leaving the post.

Article 8 This agreement is made in two copies, one for each party.

Party A (seal).

Party B (Signature).

year month day

Appendix B

(Normative appendix) About the common code table Tables B.1-B.6 give the general codes.

Table B.1 Business category code table

Element code element name element code element name

01 Marriage registration 05 Reissue of marriage registration certificate

02 Divorce Registration 06 Reissue of Divorce Registration Certificate

03 Replacement of marriage registration 99 Others

04 Cancellation of marriage

Table B.2 List of ethnic codes

Element code element name element code element name

01 Han nationality 30 Tu nationality

02 Mongolian 31 Daur

03 Hui nationality 32 Gelao

04 Tibetan 33 Wa

05 Uighur 34 Brown

06 Hmong 35

07 Yi 36 Maonan

08 Zhuang 37 Gelao

09 Buyi 38 Xibe

10 Koreans 39 Achang

11 Manchu 40 Pumi

12 Wa 41 Tajik

13 Yao nationality 42 Nu nationality

14 Bai 43 Uzbek

15 Tujia 44 Russian

16 Hani 45 Ewenki

17 Kazakh 46 De'ang

18 Wa 47 Baoan

19 Li 48 Yugur

20 Wa 49 Jing

21 Wa 50 Tatars

Element code element name element code element name

22 Dai 51 Dulong

23 Gaoshan ethnic group 52 Elunchun ethnic group

24 Lahu 53 Hezhe

25 Aquarium 54 Monba

26 Dongxiang people 55 Luoba people

27 Naxi 56 Keno

28 Jingpo 97 other

29 Kirgiz people 98 Chinese of foreign origin Note. Quoted from GB/T 2659, GB/T 3304-1991.

Table B.3 Occupation classification codes

Element code element name element code element name

0 State organs, party and mass organizations, enterprises, and institutions bear Blame 6/7/8/9 Production and transportation equipment operators and related personnel 1/2 professional and technical personnel X military

3 Office workers and related personnel Y Other inconvenient employees

4 Commercial and service personnel Z Unemployed

5 Production staff in agriculture, forestry, animal husbandry, fishing, and water conservancy Note. Quoted from the GB/T 6565-2009 standard, where "Z unemployed persons" is not part of GB/T 6565-2009.

Table B.4 ID code table

Element code element name element code element name

1 Mainland Resident Identity Card 5 Passport

2 Hong Kong Resident Identity Card 6 Officer ID

3 Macau Resident Identity Card 7 Soldier ID

4 Taiwan Resident Identity Card 9 Other valid international travel documents Note. Quoted from MZ/T 012-2014.

Table B.5 Educational code table

Element code element name element code element name

11 PhD students 60 High schools Postgraduate Undergraduate junior high school primary school 30 college degree 00 illiterate or semi-illiterate

40 Secondary vocational education 99 Unspecified

50 Technical school education

Table B.6 Marital status code table

Element code element name element code element name 10 unmarried 23 remarried 20 married 30 widowed

21 First marriage 40 Divorce

22 Remarriage 90 Unspecified Marital Status Note. Quoted from GB/T 2261.2-2003.

Table B.7 Code of divorce reasons

Element code element name element code element name

01 Feelings are not compatible 07 Marital sex life is not harmonious

02 Economic difficulties 08 One party has committed a crime

03 Third party intervened 09 One party has bad habits

04 Life in the two places 10 Lack of understanding before marriage

05 Education for children 11 Others

06 Family disputes

Note. Quoted from MZ/T 012-2014.

Appendix C

(Informative appendix) Examples of exception information remarks

Table C.1 gives examples of remarks for exception information.

Table C.1 Example of Remarks for Exception Information

Examples of Chapter Type Exception Types and Handling Principles

5.3.1.1 First item

ID document and name registered in household registration book are different Regarding, the name recorded in the household registration book shall prevail.

The name of the resident's resident ID card and the household registration book are different Regarding, the entry is subject to the entry in the household register.

5.3.1.1 Second item

Documents of identity document or household register and other materials Inconsistent names, should use ID or Hukou the name recorded shall prevail.

The male part...